• Preliminary Brochures
• Maps, Facility Diagrams
• Exhibitor Applications
• Presenter Information
• Presenter Confirmations
• Conference Agenda

• Final, Day-of Brochure
• Maps, Facility Diagrams
• Room Signs
• Agenda / Schedule Pages
• Presenter Pages
• Exhibitor Pages
• Evaluation Forms

• Registrant Counts, Meal Counts
• Registrant Lists
• ID Badges,
• Accounting Reconciliation
• Confirmations
• Continuing Ed Credit Apps.

Build PLANNING Site

• Arrange Partners and Sponsors = Enter on Partner Page, with contact info, responsibilities, etc
• Arrange Facility and Associated Hotels = Enter on Facility and Hotel pages, with diagrams, fees, contacts, web links, fees, maps, directions, room reservation info
• Organize Planning Committee = Enter Lists, Emails, phone, responsibilities, on Committee pages; Train Planners and/or Committee on Site;
• Decide on Theme, Logo, Presenters, Tracks, etc. = Enter on appropriate pages
• Prepare Financial System = Chairs and/or Committee prepare Budget; Set Fees and classifications of Registrations (Student, Member, Non-Member, etc.); Decide on how Payments are to be made; Decide on ho Receipts are to be handled; Establish finacials reporting needs; Decide Reimbursement policies; etc. All this added to the appropriate Site pages
• Populate pages with Info as soon as possible = Develop, Test then Launch Online Forms; Edit pages and data as plans are made - Keep Up To Date
• Develop Exhibitor Management = Decide on Registration types, fees, etc.; Develop, Test then Launch Exhibitor Sign-Up Feature - Keep Up To Date on Public Site
• Enter Presenter / Presentation Information = As either Subjects or Speakers are decided these are entered onto to sites; All committee can enter; As Each Presenter is sent Confirmation letter; Chairs need to monitor or be in charge of all the data on Presenter Database - Keep Up To Date
• Enter Agenda Information = As Speakers are confirmed, each is assigned a data, time, and room on the Agenda Database; Chairs need be in charge of all the data on Agenda Database; Prepare Meeting Reports from the Data Entered
• Decide on What to be moved to PUBLIC Site
• Develop Registration Details = Decide on Registration types, fees, etc.; Develop, Test then Launch Registration Feature
• Develop Evaluation Format

Build PUBLIC Site

• Decide on Sections Needed by Attendees
• Set a Site Launch Date
• Populate pages with data as soon a possible
• Launch Exhibitor Sign on Feature
• Launch Registration Feature
• Update Presenter and Agenda pages with data as soon as available

Build DAY-OF BROCHURE Data

• Decide on Cover & Highlights Pages
• Decide on Table of Contents Components
• Build Master & Detail Agenda Pages
  • Download Macro Agenda Data
  • Download Detailed Agenda Data
• Build Keynote & Detail Presenter Pages
  • Download Presenter Data
• Build Map and Facilities Pages
• Build Exhibitors and Partners Pages
• Build Other Pages as Needed
• Build Evaluation Forms for Each Session
• Build Room Signs