| Month |
Date |
Activity |
Involved
Planning Sub Committees & Members |
| October |
|
Committee
is Formed |
Conference
Co-Chairs |
| |
|
Draft
Web Sites Launched |
Web
Coordinator |
| |
|
|
|
| November |
|
|
|
| |
|
|
|
| |
|
|
|
| Month |
Date |
Activity |
Involved
Planning Sub Committees & Members |
| December |
|
Planning
Committee Meeting |
Conference
Planning Committee |
| |
|
Planning
Committee Meeting |
Conference
Planning Committee |
| |
|
|
|
| January |
|
Web
Site Planning Meeting |
Conference
Co-Chairs, Web Coordinator |
| |
|
"Save
the Date" Ad Card Sent Out |
Communications |
| |
|
Planning
Committee Meeting |
Conference
Planning Committee |
| |
|
|
|
| |
|
Deadline:
Confirm Keynote Presenters |
|
| Month |
Date |
Activity |
Involved
Planning Sub Committees & Members |
| February |
|
Planning
Committee Meeting |
Conference
Planning Committee |
| |
|
|
|
| |
|
Deadline:
Public Web Site Content Sent In |
All
Committee Members |
| |
|
Confirm
Breakout Speakers |
|
| |
|
Planning
Committee Meeting |
Conference
Planning Committee |
| |
|
Registration
Brochure Data Sent to Publisher |
Web
Coordinator |
| |
|
Registration
Brochure Sent Out |
Communications |
| |
|
|
|
| Month |
Date |
Activity |
Involved
Planning Sub Committees & Members |
| March |
|
Start
Registration |
Conference
Co-Chairs, Registrar, Web Coordinator |
| |
|
Planning
Committee Meeting |
Conference
Planning Committee |
| |
|
Deadline:
Presenter info entered |
All
Committee Members |
| |
|
|
|
| |
|
Planning
Committee Meeting |
Conference
Planning Committee |
| |
|
|
|
| Month |
Date |
Activity |
Involved
Planning Sub Committees & Members |
| April |
|
Planning
Committee Meeting - Env Health |
Conference
Planning Committee |
| |
|
Deadline:
Room Assignments Finalized |
All
Committee Members |
| |
|
Deadline:
Preregistation ($10 late fees starts) |
Registrar,
Internet |
| |
|
Deadline: Agenda
Finalized |
All
Committee Members |
| |
|
AV
& IT Output and Arrangements Completed |
AV
Committee |
| |
|
Final
Confirmation Letters to All Presenters |
|
| |
|
Conference
Signage Completed |
Registrar |
| |
|
|
|
| |
|
Day-of
Brochure "Shell" / Draft Layout Prep'd |
Publishing |
| |
|
Deadline:
All Presenter & Agenda Data Entered |
All
Committee Members, Conference Chairs, Publishing,
Internet |
| |
|
|
|
| |
|
|
|
| |
|
|
|
| |
|
Day-of
Brochure Data Dumped to Publisher |
Internet, Publishing |
| |
|
Day-of
Brochure Final Edits / Ready for Printer |
Chairs,
Publishing, Internet |
| |
|
Day-of
Brochure To Printer |
Publishing |
| |
|
Day-of
Brochure From Printer |
Publishing |
| |
|
|
|
| |
|
Deadline: All
Packet Printing Completed |
All
Committee Members |
| |
|
|
|
| |
|
Packet
Stuffing |
Communications, All
Committee Members |
| |
|
Final
Counts for Food to Hotel |
|
| |
|
|
|
| |
|
|
|
|
|
|
|
|
|
Conference |
|
